Valid since:
XL Release 8.6.0

You can use variables to manage information that you don’t know in advance or that may change. Folder variables can be used in all templates, releases, and dashboards within a folder hierarchy to manage shared information (unlike release variables, which are limited to a single release or template). Folder variables are available in XL Release 8.6.0 and later.

To create, edit, and delete folder variables, select Design > Folders, select a folder, then select Variables. The Folder variables page is only available to users who have the Edit folder variables folder permission.

Folder variables

A folder will inherit folder variables from its parent folder. If you redefine a variable of the same name in a child folder, it will override the parent folder’s variable.

Anyone with permissions to view the folder and the release/template contained within should be able to see the folder variables in read-only mode from the release variables screen.

Important: Folder variables start with folder. so any release variables that start with folder. will be invalid. When upgrading XL Release to 8.6.0, or importing templates from older versions, any current release variables with folder. prefix will be converted to have a folder_ prefix. In case of variable name collision the variable will be suffixed with _n, where n is the number of repeated conversion attempts starting from 1.

Create a folder variable

To create a folder variable:

  1. Click New folder variable.
  2. In the Variable name box, enter a name for the variable. The folder. prefix is required.
  3. In the Label box, optionally enter a user-friendly label for the variable.
  4. Select the variable type from the Type list:
    • Text: A string of letters or numbers
    • List box: A drop-down list of selectable values that can be reordered and can contain duplicates (available in XL Release 6.0.0 and later)
    • Password: A password
    • Checkbox: A true or false value (Boolean)
    • Number: An integer
    • List: A list of values that can be reordered and can contain duplicates
    • Set: A set of values that cannot be reordered and cannot contain duplicates
    • Key-value map: A set of keys and corresponding values

    Tip: Password variables can only be used in password fields, and other types of variables can only be used in non-password fields.

  5. Next to Value, enter the value(s) for the variable. To add a value to a list or a set, type the value in the box and press ENTER.

    If a folder variable does not have a value and it is used in a task, it will appear as a blank space in the task.

  6. In the Description box, optionally enter a user-friendly description of the variable.

    Create folder variable

  7. Click Create to create the variable.

Edit a folder variable

To edit a folder variable, click it in the list. Note that you cannot change the variable’s name or type.

If you change the variable’s value, planned tasks that use that variable will reflect the new value. Completed, skipped, or failed tasks will reflect the old value.

Delete a folder variable

To delete a folder variable, click Delete under Actions.

Note: If you delete a folder variable that is still in use, tasks that use the variable will not be able to start.

How to use variables inside a variable

In XL Release version 8.5 and later, you can use variables inside another variable.

For more examples, see Variables in XL Release